Administrative Assistant needed for Tax office in La Mesa, CA - with immediate start available!

HOURS: Full-Time Hours, Monday-Friday 9:00am-4:30pm
DURATION: Ongoing temporary (no end date at this time)
WORKPLACE: This is an in-office position (La Mesa, CA)
PAY: $21 - $23 per hour, depending on experience.
BENEFITS: Weekly payroll, direct deposit, online time entry, sick leave pay accrual.

Job Duties will include, but are not limited to:

Greet clients and visitors in a warm, professional manner
Answer and respond to incoming calls, take messages, and route callers appropriately
Schedule client appointments, including reminder confirmations, and ensure calendars are up to date
Assist with accounts receivable and accounts payable (use of QuickBooks)
Assist with documentation organization, filing, and preparation of meeting materials
Sort and distribute incoming mail and packages; prepare outgoing mail and shipments, as needed
Maintain and organize confidential client records
Keep databases updated and accurate
Assist with document downloads and general administrative support

Requirements include, but are not limited to:

Minimum of 2 years’ experience in an office setting, including multi-line phone handling.
Proficient with Microsoft Excel, Word, and Outlook.
Working knowledge of QuickBooks is REQUIRED.
Regular and consistent attendance, with availability to fulfill required schedule requirements.
Must possess effective communication and listening skills, along with professional written communication skills.
Ability to prioritize, multi-task, and meet deadlines.
Must have a professional demeanor, be detail oriented, organized, highly ethical and have a positive attitude.
May be required to stand and/or sit in a stationary period for extended periods of time.
Verifiable references from recent employment.
Must be able to pass Background check and Drug screen requirements.
Legal residents of California only. Visa Sponsorship not available. W2 only.

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