Immediate need for Administrative Assistant for Design & Remodeling company in Kearny Mesa.

Work with a team that is passionate about what they do, with new challenges every day! This position will focus on direct support to Operations Director and the team, as well as provide a friendly, professional, solution-driven attitude in being first impression of company to clients.

HOURS: Monday-Friday 8:00am-4:30pm, with occasional weeknight event
DURATION: 3-4 months (leave of absence coverage)
WORKPLACE: This is an in-office position located in Kearny Mesa
PAY: $23.00 - $25.00 per hour, depending on experience
BENEFITS: Weekly payroll, direct deposit, online time entry, sick leave pay, and upon meeting eligibility: holiday pay, vacation pay and 401K plan

Job Duties will include, but are not limited to:

Answer and route all incoming calls, greet clients and visitors in professional, friendly manner.
Manage company calendar, schedule and coordinate conference rooms.
Assist with monthly seminar preparations.
Write client correspondence on behalf of the company.
Maintain inventory and marketing materials, assist with order placement.
Prepare/receive outgoing and incoming mail.
Maintain office equipment functionality such as printers, copiers and phones.
Provide varied administrative support to team.
Run office errands as needed.
Schedule and organize company meetings and travel.
Maintain clean and orderly common areas, including kitchen and coffee preparation.
Prepare neighborhood letters for projects entering the construction phase.
Assist with new employee onboarding.

Requirements include, but are not limited to:

Minimum of 4 years’ administrative/office experience, including multi-line phone handling.
Proficient with Microsoft Suite, including Outlook & PowerPoint. Familiarity with Zoom and DocuSign.
Ability to provide excellent customer service in a fast-paced environment, be able to multi-task effectively, adapt to changing priorities, and meet deadlines.
Must have a professional demeanor, be highly ethical and maintain confidentiality.
Ability to use computer keyboard and sit in a stationary position for extended periods, as well as stand and/or bend for filing and other office related tasks.
Must have reliable transportation for office errands.
Ability to compose business correspondence in a professional, succinct manner.
Verifiable references from recent employment.
Associate’s degree a plus, must possess High School diploma or equivalent at minimum.
Must be able to pass Background check and Drug screen requirements.
Legal residents of California only. Visa Sponsorship not available. W2 only.

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