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Office Manager/Bookkeeper

El Cajon, CA 92020

Employment Type: Temp to Hire (TTH) Job Number: 7647

Job Description

Immediate opening for Office Manager/Bookkeeper with established company in East County

Privately owned Engineering & Manufacturing company in El Cajon is seeking an experienced candidate with bookkeeping and office management background; position will manage daily administrative and accounting functions. 
  • HOURS:  Full-time hours, Monday-Friday 7:00am-4:00 or 8:00am-5:00pm
  • DURATION:  Temp-to-Hire (goal of Full-time hire after initial temp/probation period)
  • WORKPLACE:  In-office position in El Cajon.  No hybrid option.
  • PAY:  $30.00 to $35.00 per hour, depending on experience
  • BENEFITS:  This client company offers Health and Dental insurance (partial employer-paid), 401K with profit sharing participation, 8 paid holidays and paid time off.

Key Responsibilities include: Office Management:
  • Oversee the daily operations of the office, including incoming call handling as needed (minimal).
  • Serve as point of contact for internal and external customers, including follow-up on shipments and corresponding documentation.
  • Assist with trade show coordination, including sign-up, marketing materials, and travel arrangements for staff.
  • Organization of and ongoing maintenance of office files and documentation, ensuring confidentiality and security.
  • Assist in procedure creation as needed, including timekeeping transfer into QuickBooks.
  • Assist with ERP implementation and job order entry, ensure materials are ordered, received, and updated in system.
  • Assist with Certification reports; enter data and upload into ERP system.
  • Manage office supplies and equipment, including ordering and maintenance (ie. phone systems, alarm, Internet, etc).
Bookkeeping:
  • Manage all accounts payable and receivable functions, ensuring timely and accurate processing of invoices and payments.
  • Reconcile bank statements and credit card accounts monthly.
  • Review, prepare, and process weekly payroll, ensuring accuracy and compliance with relevant Labor Law regulations and deduction requirements.    
  • Generate financial reports, including balance sheets, income statements, and cash flow statements.
  • Ensure compliance with accounting policies, procedures, and regulatory requirements.
Human Resources Support:
  • Maintain employee records and ensure compliance with HR policies and procedures.
  • Administer employee benefits and assist with payroll-related inquiries.
General Administrative Support:
  • Handle incoming and outgoing mail and deliveries.
  • Maintain marketing lists, assist with event outreach emails.
  • Perform other duties as assigned to support the overall efficiency of the company.
Qualifications include, but not limited to:
  • Minimum 4 years experience as an Office Manager, Bookkeeper, or combination/similar roles.
  • Proficiency in QuickBooks and MS Office Suite (Word, Excel, Outlook). 
  • Experience with DropBox, Adobe Illustrator, and/or social media platforms a plus.
  • Strong understanding of bookkeeping principles and practices.
  • Excellent written and verbal communication skills, including ability to compose business correspondence.
  • Experience in an engineering or manufacturing environment is a plus.
  • High school diploma or equivalent required.  Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred.
  • Verifiable references from recent employment.
  • Must be able to pass Background check and Drug screen requirements.
  • Ability to use computer keyboard, sit in stationary position for extended periods of time, and able to walk facility as job duties may require.
  • Legal residents of California only. Sponsorship not available. W2 only. 

Meet Your Recruiter

Amanda Andrade
Senior Account Manager

Having been with A-Star Staffing since its start in 1999, Amanda has enjoyed servicing both small, family-owned businesses as well as large, corporate entities.  She believes in building strong relationships with both clients and candidates alike, striving to ensure each placement is a success for all parties involved.  Matching talent with opportunity, as well as knowing her clients are happy, has been a fulfilling and rewarding career.  Outside of work, she enjoys spending time with her husband and in her volunteer work.

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About El Cajon, CA

Discover exciting job opportunities in the vibrant El Cajon, California area! Embrace the charm of this bustling town nestled in the heart of San Diego County. With its diverse culture, stunning parks like the beautiful Kennedy Park, top-notch cuisine ranging from classic American to delicious Mediterranean dishes, and a thriving arts scene including the Olaf Wieghorst Museum, there's no shortage of reasons to kickstart your career here. From catching a show at the Magnolia Performing Arts Center to cheering on the local sports teams at the Gillespie Field, El Cajon offers growth and unique experiences for job seekers. Explore our job listings today and take the first step towards a fulfilling career in this dynamic region!
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