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Job File Coordinator

Spring Valley, CA 91978

Employment Type: Temp to Hire (TTH) Job Number: 7706

Job Description

Job File Coordinator

Restoration company in East County is looking to hire a Job File Coordinator, preferably with estimating experience.  Strong eye for detail required for heavy documentation auditing, along with strong customer service and technical skills.  Onsite position with fun, collaborative team and company offers full benefits upon hire.
 
  • HOURS:  Full-Time Hours, Monday-Friday 8:00am-5:00pm (occasional 7:00am start)
  • DURATION:  Temp to Hire (goal of Full-time hire after temp/probation)
  • WORKPLACE:  This is an in-office position in Spring Valley, CA (no remote option)
  • PAY:  $20.00-$23.00 per hour, depending on experience
  • BENEFITS: This company offers a comprehensive benefits package: medical, dental, vision, life insurance, 401K with match, PTO, paid holidays

Job Duties will include, but are not limited to:
  • Answer incoming calls, provide exceptional customer service, and keep detailed call log
  • Monitor job file status to ensure accuracy in all job file documentation
  • Communicate daily with production crews to ensure onsite documentation is captured effectively
  • Create/review estimate based on scope and photos from documentation
  • Maintain accurate progress board for all active leads/projects
  • Monitor and ensure all client requirements are followed
  • Maintain internal and external communications with all partied involved
  • Review timestamps and other datapoints to reflect accurate reporting/KPMs
  • Complete and review job file documentation for final upload and the audit process
  • Perform internal audit of all projects to ensure estimate captures all work performed.
  • Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing
  • Assist other departments, as needed
Requirements include, but are not limited to:
  • Minimum of 2 years’ office experience
  • Proficient with Microsoft Office (Excel, Word, Outlook) and Google Suite (Docs, Sheets, Gmail), along with ability to learn new programs effectively
  • Type minimum 35wpm, including strong accuracy
  • Experience in restoration, estimating and/or construction fields a plus
  • Excellent customer service skills, including active listening and clear, concise communication
  • Spanish-bilingual fluency preferred
  • Ability to work in a fast-paced, team-oriented environment, meet deadlines and provide prompt follow-up
  • Ability to remain calm, professional, and organized in stressful situations
  • Regular and consistent attendance as defined per Company policy
  • Ability to use computer keyboard and sit in a stationary position for extended periods of time, and may be required to stand for extended periods of time
  • Verifiable references from recent employment required
  • Must possess High School diploma or equivalency of
  • Must be able to pass Background check and Drug screen requirements
  • Legal residents of California only. Visa Sponsorship not available. W2 only.

Meet Your Recruiter

Amanda Andrade
Senior Account Manager

Having been with A-Star Staffing since its start in 1999, Amanda has enjoyed servicing both small, family-owned businesses as well as large, corporate entities.  She believes in building strong relationships with both clients and candidates alike, striving to ensure each placement is a success for all parties involved.  Matching talent with opportunity, as well as knowing her clients are happy, has been a fulfilling and rewarding career.  Outside of work, she enjoys spending time with her husband and in her volunteer work.

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About Spring Valley, CA

Ready to find your dream job in Spring Valley, California? Nestled in the heart of San Diego County, Spring Valley offers a perfect blend of suburban tranquility and urban convenience. Known for its stunning views of Mount Helix, diverse culinary scene including acclaimed Mexican eateries like El Pollo Loco, cultural destinations like the Bancroft Ranch House Museum, and recreational spots like Sweetwater Reservoir, Spring Valley provides a picturesque backdrop for your career journey. Explore job opportunities in this vibrant region today and discover why Spring Valley is not just a place to work, but a place to thrive!
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